The Need to Incorporate the Use of Online Project Management Software in Business
In today’s fast-paced business world it is crucial to be able to manage all of your tasks and the activities of the people who you are responsible for as well as those whom you partner to work with in business. That’s why nowadays it is simply impossible to work without modernizing a business through computers. With these smart applications the tasks are highly ordered, thus increasing the productivity and quality of your work.
On the Internet you can find many and various offers for online project management software. Thanks to the possibilities offered by these applications they are simply invaluable, but they must be properly selected by the different features they offer to use them to their maximum. Also you need to know the specific use that you intend to use the software for and if it is going to fulfill your needs.
What functionality should online project management software offer to be suitable for our requirements?
When I was first employed as an manager in a retail chain store, I realized that the conventional methods of book-keeping, invoicing, task management, customer relationship management, human resource management etc., was done manually and few information was stored on computers at that time. I can’t blame the company because the extensive use of computers was not as it were today. Also most of those working in the various departments at that time were some old geezers who had learnt everything years back when the computer use wasn’t extensive and almost everything was done on paper. It was less stressful for them that way.
Being the new blood in the organization and knowing how computers and software management programs could help cut costs and hasten processes, I had to champion for the new to make amends in the way business was done at the company. It was time that the company adapted to the use of online project management programs. As you may presume, it was not easy convincing even the managerial department the logic behind my ideology but I had to warn them that if at all they were to stay in business, then they needed to adapt to the recent trends in conducting the business.
Firstly, any online project management should provide an opportunity for multiple projects support: thus enabling the support of many different tasks at the same time. This enhances the functionality and enables you to use your capacity to the maximum, which is essential in the modern world. This means that we needed a software that supported majority of the company’s daily activities and was efficient in the execution of those functions.
Flexibility is Key to Ensure Smooth Adaptability and Real Time Checking of the Progress
Another important feature that every quality online project management software must have is a real time tracking system which needs to be flexible. If this function is sufficiently developed, it will allow you to always stay abreast of the most important tasks that you have to do. It will also give you quick and easy access to the appropriate solutions. This is possible thanks to the function to access a database of many previous solutions to such problems or the so called per project wiki.
A basic requirement for any online project management software is to provide opportunities for feeds and email notifications. This is an essential feature that allows you to stay updated of any task you are up to. It also helps other workers to be abreast with what they are needed to do and when.
Other important requirements that you have to search in your online project management software are related to the presence of the custom fields (in this way you can customize the software to fit you best), CM integration, Multilanguage support and of course multiple LDAP authentication support.
Of course, there are many different requirements to decide which online project management software would fit you best, but once you answer the above questions you will surely be a step forward in the selection. The good news is that you can find such software on many places on the internet; most of them are even free of charge, so the only thing you have to do is make your choice and start working.
With that information, I was able to convince the managerial department of the need to use the program in our daily task and within the first three months, during which time all the employee had gotten used to the use of the program, the company reported good progress in the functions as well as increased sales which meant that by the end of the years, the productivity and profitability of the company would have grown by a larger margin than had been earlier projected.